ERC Lounge Policies

The Ethnic Resource Centers (ERCs) Online Reservation Form must be filled out completely to initiate your ERC Lounge reservation. The University insurance covers all staff and student events regarding liability issues. It is required that if you are having an event with any activities which carry an inherent risk, you must disclose that activity and get prior approval from Risk Services, ph: (831) 459-5154, fax: (831) 459-3268, email: risk@ucsc.edu.

Reservations

1. The ERC Lounge is scheduled on a first come, first served basis. Not following the ‘Policies & Procedures’ may affect your future reservations. Reservation requests for non-ERC groups will be accepted starting the 3rd week of each quarter.

2. Non-RC groups can only reserve the Lounge for after 5pm.

3. All groups must leave the facilities by 10pm.

4. Cancellations should be made as soon as possible.

Facilities

1. Keys: The key is located in a lock box outside the ERC front door. It only works on the front door. After unlocking the door, please be sure to return the key to the lock box, and close the lock box door.

a. You don't need the key when you leave. Just be sure to lock each door's knob of the kitchen door and the lounge front door. Then, close the doors firmly behind you. Make sure they are locked!

2. Equipment: Guests are not allowed access to ERC equipment unless previously reserved

3. Furniture: It is the responsibility of each group to return the furniture to it’s original placement, if moved during the course of an event. A fee of $25.00 per hour, minimum of one hour, will be charged to reset the room furniture & clean up. If the room, furniture, carpets, etc. are damaged, users will be responsible for the full cost of repair or replacement.

4. Garbage: Please take out your garbage (extra bags are at the bottom of the cans) and put your garbage bags in the dumpster located on the path to the Quarry. Recycle bins are located near the ATM’s at the Quarry Plaza.

Food & Catering

1. Kitchen Use Permitted with RCs co-sponsorship only (prior approval needed): If you use the kitchen, you must clean it completely. Remove ALL food and drinks, you brought, from the ERC at the end of your event (this includes the refrigerator). Do not use any ERC food, drinks, cups, plates or utensils.

2. Catered Events: Food and beverages may be served as long as all areas are properly cleaned afterward. Users will be charged full cleaning fees ($25/hr.) if area is not restored to its original condition. Be sure to reserve enough time to allow for setup and breakdown by the caterers.

Additional Information

1. Signs: Signs may not be posted on any painted surfaces, such as walls. You may post signs on doors, the day of the event, using masking tape.

2. No Smoking: UCSC is a non-smoking campus. Smoking is not permitted in rooms or on patios.

3. UCSC Rules: All other rules and regulations governing the use of campus facilities apply to the ERCS Lounge.

4. Alcohol: Alcohol is not permitted, unless you have prior approval and bring a signed UCSC Alcohol Beverage Policy form.

5. In case of emergency, dial the Campus Police at 911 or (831) 459-2231.